Greetings dear reader! Have you ever experienced the heart-sinking feeling of sending an email to the wrong person, sending an incomplete email or even sending an email with a mistake? Worry not! Microsoft Outlook allows you to recall an email that has already been sent. This feature may be a lifesaver, especially in professional settings, as emails can define the tone of communication and impact the outcome of a situation. In this article, we will guide you through the steps of recalling an email in Outlook, so stay tuned.
What is the Recall Email Feature in Outlook?
The Recall Email feature in Outlook allows you to retrieve an email from the recipient’s mailbox if certain conditions are met. The recipient must be an Outlook user, the message must still be unread and both the sender and the recipient must be on the same email server. It is important to note that the recipient may still see a notification that an email was recalled even if the message was not completely retrieved. The Recall Email feature is not available for all Outlook account types, so it is important to check your account’s features to ensure this feature is available to you.
When Should I Use the Recall Email Feature in Outlook?
The Recall Email feature in Outlook should be used when you have made a mistake in your email, sent an email to the wrong recipient or sent an email before it was complete. However, it is crucial to ensure that the recipient has not yet opened or read the email. If the email has already been read, you may not be able to retrieve the email completely, and it may cause more confusion than it solves.
What are the Steps to Recall an Email in Outlook?
Now that we understand what the Recall Email feature in Outlook is and when it should be used, let’s dive into the steps:
Recalling an Email in Outlook
Step 1: Open your Sent Items folder
Begin by going to your Sent Items folder, which is located on the left side of your screen under your email folders. Locate the email that you wish to recall and open it.
Step 2: Click on the Message tab and select ‘Recall This Message’
Select the Message tab from the menu options and click on ‘Recall This Message.’ This will open the Recall This Message dialog box.
|Delete unread copies of this message
|This option will delete the email from the recipient’s mailbox, so they will not be able to read it
|Delete unread copies and replace with a new message
|This option will replace the email with a new email that you can edit and resend to the recipient
Step 3: Select the Recall Option
Select the appropriate recall option from the two available and click on ‘Ok.’
Step 4: Confirm the Recall
A notification will appear, asking you to confirm the recall. Click on ‘Ok’ to proceed.
Step 5: Verify the Recall Status
You can verify the recall status by looking for a notification informing you whether the recall was successful or not. This notification will appear on the email after the recall status has been determined.
Step 6: Send a New Email (if applicable)
If you selected the option to replace the email with a new email, you can now edit the new email and resend it to the recipient.
Step 7: Verify Success
Finally, verify that the email has been successfully recalled by checking the Sent Items folder, which should no longer contain the email you have recalled.
Frequently Asked Questions (FAQs)
Q1: Can I recall an email in Outlook if it has already been read?
A1: No, the Recall Email feature in Outlook only works if the email has not yet been read by the recipient.
Q2: What happens if the Recall Email feature fails?
A2: If the Recall Email feature fails, the recipient will still receive the original email. They may also receive a notification that an attempt was made to recall the email.
Q3: How do I know if the Recall Email feature is available on my Outlook account?
A3: The Recall Email feature is not available for all Outlook account types. Go to the File tab and select Options. Select Mail and scroll down to the Tracking section. If the ‘After Sending, Automatically Mark Item as Read’ option is checked, the Recall Email feature is available.
Q4: Can I recall an email if it was sent to a non-Outlook email address?
A4: No, the Recall Email feature in Outlook only works if the recipient is also an Outlook user with the same email server as the sender.
Q5: Can I recall an email in Outlook Web App?
A5: Yes, the Recall Email feature is also available in Outlook Web App.
Q6: Can I recall an email in Outlook for Mac?
A6: No, the Recall Email feature is not available in Outlook for Mac.
Q7: Can I recall an email that was sent to a distribution list?
A7: Yes, the Recall Email feature in Outlook can be used to recall an email sent to a distribution list. However, the feature will only work if all recipients in the distribution list are Outlook users and have not yet opened the email.
In conclusion, the Recall Email feature in Outlook can be a useful tool especially in professional settings. We have guided you through the steps of recalling an email in Outlook, and we hope you have found this article informative. Remember, it is important to ensure that the recipient has not yet read the email before attempting to recall it. We encourage you to make use of this feature whenever necessary.
Take Action Now!
Recalling an email in Outlook can save you from potential embarrassment or confusion. Take action now to ensure that you are familiar with this feature and use it whenever necessary.
This article is for informative purposes only. We do not guarantee the accuracy, completeness, or reliability of the information presented. The use of the Recall Email feature in Outlook is subject to your own discretion and risk. We are not responsible for any consequences that may arise from the use of this feature.